Proofing procedures

From Customer Business Rules

Traveler comes out of the printer in 6 pages, pull 1st 3 off, put together, next 3 pages are a duplicate of the first 3. 1st page, write C on the top, use as a control, 2nd sheet w/scan bars goes in the trash, 3rd sheet is the 2nd pull ticket. This goes with the 1st 3 pages. Before proceeding, look at first page of traveler to see what stamps and/or flags are needed. Flags are used for the following:pink is UPS ground, blue is UPS blue, red is UPS red, orange is UPS 3 day(saver), yellow is for Truck, DHL, Old Dominion, SAIA, UPS freight, other carriers as noted. Stamps are as follows:

                     NO PRODUCTION WITHOUT CUSTOMER SERVICE APPROVAL is for orders with an email or fax proof.
                     PROOF is for orders with a pre-production proof; note:the difference between a pre pro and a spec sample 
                             is this: when the customer sends a whole order for 50, 100, 500,etc pcs and wants one piece 
                             imprinted and sent for approval, this is a pre-pro. A spec sample is an order for only 1 or 2 pcs
                             that will be imprinted and sent to the customer for a possible future order.
                     LASER ENGRAVING orders with laser engraving or LE as the imprint method.
                     SUBCONTRACT STAMPS-GREEN AND RED-check the warehouse list and stamp with which color corresponds to the
                                         item on the list.
                     OUTSIDE CONTRACT this is for an OVERSEAS order-a customer order produced in China
                     RETURN-RERUN  this is for REDO orders
                     DEBOSS orders with deboss or DB as the imprint method
                     MUST SHOW ART TO CUSTOMER SERVICE use when CS has put a note on the purchaser order to show the art to
                                       them before proceeding

All stamps and flags go at the top of the order under the warehouse number except for "show art, proof, redo, and email/fax proofs". Search for the order in document locator using the order number, except for 4imprint orders, which are saved under the po number. Open it by right clicking twice on the correct order. Once the purchase order is open for you, slowly check off everything on the traveler, starting with the Bill to account, also called the "jobber". Make sure the customer name matches what is on the traveler. The address and city may vary as many of our customers have multiple offices but if the state does not match up bring to Stacie to verify. Always make sure the cust PO# is correct on the traveler. This is very important as customer service sometimes enters this number incorrectly when the order is received and this can cause the order to be duplicated if it is entered again with the correct number.