Proofing: Order Entry

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==How to Print Orders from the AS400==
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In order to print orders that have been entered, log into the AS400, and follow these steps:
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#20
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#enter
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#900
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#enter
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#8
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#enter
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#'tr  ' (doublespace)
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#enter
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#hit the 'Page down' key until you get to the end
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#select underlined space by the name of file you want to print. Type in a 6 to initiate the print.
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==Proofing Procedure==
==Proofing Procedure==
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#Separate the duplicate copy of the Order known as the control from the rest of the order. Mark a "C" somewhere on the order, and do not make any other marks on this document.
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#Separate the duplicate copy of the Order known as the control from the rest of the order.
#Insure that the following line items match the purchase order:
#Insure that the following line items match the purchase order:
##Item Type
##Item Type
Line 9: Line 24:
#Check to make sure that the in-hands date is not before the ship date + the time in transit
#Check to make sure that the in-hands date is not before the ship date + the time in transit
#Check to see if order requires a paper proof; if the order requires a paper proof, add the proof stamp.
#Check to see if order requires a paper proof; if the order requires a paper proof, add the proof stamp.
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#Place the order in the appropriate sleeve
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##4imprint is placed in black sleeves
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##3-day rush is placed is blue sleeves
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##Staples are placed in orange sleeves
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'''Note:'''  
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'''Special Notes:'''  
*Orders with a value of $999.99 and under require one proofer to review the order.
*Orders with a value of $999.99 and under require one proofer to review the order.
*Orders with a value of $1,000.00 to $9,999.99 require two proofers to review the order.
*Orders with a value of $1,000.00 to $9,999.99 require two proofers to review the order.
*Orders with a value of $10,000+ require three proofers to review the order.
*Orders with a value of $10,000+ require three proofers to review the order.
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*Any orders entered by INDIAOE are 4imprint orders.
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*FedEx account numbers are nine digits long.
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*UPS account numbers are six digits long.
==Orders that require Stamps==
==Orders that require Stamps==
Line 19: Line 42:
* Any orders marked LZ (Laser Engraved) require the Laser Engraved stamp
* Any orders marked LZ (Laser Engraved) require the Laser Engraved stamp
* Any orders marked DB (debossed) require the Debossed stamp
* Any orders marked DB (debossed) require the Debossed stamp
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==Adding Separate Destinations==
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In order to add 2nd destinations, follow these steps in the AS400:
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#key in 19 then hit 'enter'
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#key in 10 then hit 'enter'
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#type in order number then hit 'enter'
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#If order have to go to the jobber then select the 'Y' otherwise leave it as 'N'
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#enter addy for SHIP TO address. Be sure city and State are on 6th(?) line.
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#(verify info) hit f9 to print? then 'enter'.
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==How to Print Packing Slips==
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In order to print packing slips, log into the AS400 and follow these steps:
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#13
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#enter
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#account number
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#enter
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#OE54
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#enter
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#F9
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#F3 (exit)
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==Redirecting Orders to 118th==
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#goto screen 22
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#enter
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#13
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#enter
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#type in order number
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#then 'SS' (silk screen)
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#enter
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'''Note:'''
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*No 4imprint, or 1-3 day rushes.
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*Do not redirect orders requiring proof (paper or product).
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*Only 1 color imprints of items (see sheet for details) are imprinted at 118th; two-color imprints are printed at the main facility.

Current revision

Contents

How to Print Orders from the AS400

In order to print orders that have been entered, log into the AS400, and follow these steps:

  1. 20
  2. enter
  3. 900
  4. enter
  5. 8
  6. enter
  7. 'tr ' (doublespace)
  8. enter
  9. hit the 'Page down' key until you get to the end
  10. select underlined space by the name of file you want to print. Type in a 6 to initiate the print.


Proofing Procedure

  1. Separate the duplicate copy of the Order known as the control from the rest of the order.
  2. Insure that the following line items match the purchase order:
    1. Item Type
    2. Quantity
    3. Product Color
    4. Imprint Color
    5. Setup Charges
  3. Check to make sure that the in-hands date is not before the ship date + the time in transit
  4. Check to see if order requires a paper proof; if the order requires a paper proof, add the proof stamp.
  5. Place the order in the appropriate sleeve
    1. 4imprint is placed in black sleeves
    2. 3-day rush is placed is blue sleeves
    3. Staples are placed in orange sleeves


Special Notes:

  • Orders with a value of $999.99 and under require one proofer to review the order.
  • Orders with a value of $1,000.00 to $9,999.99 require two proofers to review the order.
  • Orders with a value of $10,000+ require three proofers to review the order.
  • Any orders entered by INDIAOE are 4imprint orders.
  • FedEx account numbers are nine digits long.
  • UPS account numbers are six digits long.

Orders that require Stamps

  • Any order that ships from WH99 requires the WH99 stamp
  • Any orders marked LZ (Laser Engraved) require the Laser Engraved stamp
  • Any orders marked DB (debossed) require the Debossed stamp

Adding Separate Destinations

In order to add 2nd destinations, follow these steps in the AS400:

  1. key in 19 then hit 'enter'
  2. key in 10 then hit 'enter'
  3. type in order number then hit 'enter'
  4. If order have to go to the jobber then select the 'Y' otherwise leave it as 'N'
  5. enter addy for SHIP TO address. Be sure city and State are on 6th(?) line.
  6. (verify info) hit f9 to print? then 'enter'.

How to Print Packing Slips

In order to print packing slips, log into the AS400 and follow these steps:

  1. 13
  2. enter
  3. account number
  4. enter
  5. OE54
  6. enter
  7. F9
  8. F3 (exit)

Redirecting Orders to 118th

  1. goto screen 22
  2. enter
  3. 13
  4. enter
  5. type in order number
  6. then 'SS' (silk screen)
  7. enter

Note:

  • No 4imprint, or 1-3 day rushes.
  • Do not redirect orders requiring proof (paper or product).
  • Only 1 color imprints of items (see sheet for details) are imprinted at 118th; two-color imprints are printed at the main facility.
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