109545

From Customer Business Rules

Current revision

Staples - login: Staples - password: Staples23!

Contact - staplessupport@hitpromo.net

For all Staples Supplier Forms (including shipping Matrix) - P:\Sales\Staples Co-ops\2021 Supplier Forms

2024 SLA Media:SLA_2024.pdf

NOTE: Check P drive for copies of quotes (quotes override the rules below)

Staples logo is PMS 485

2024 Pricing and rules below: note SLA overrides anything

EVERY ORDER MUST HAVE A TOP NOTE - EMAIL UPDATE TO: (EMAIL ADDRESS FOR CONTACT ON THE PO)

ANY ORDER SHIPPING OUTSIDE OF THE US NEEDS TO HAVE SHIP METHOD AS TBA WITH BOTTOM NOTE- CONTACT exportrouting@Staples.com FOR SHIPPING INSTRUCTIONS. DO NOT USE ACCOUNT NUMBER ON THE PO.

Orders that are produced in another facility outside our FL locations, whether subcontracted or NJ/OH, and state to ship consolidated, need to be changed to either Freight per routing matrix -3rd party bill or FedEx ground 473376300 Note shipping instrucions below for Parcel (individual cartons) shipping on SPP’s accounts (shipping information on PO should be followed unless address changes: • Residential Ground – carrier UPS 79v822 • Commercial Ground and ALL Air shipments – carrier FedEx 473376300

we do not export food gifts out of the US. This is a Staples policy

All items EXCEPT writing instruments, custom and FOB can be ordered at ½ catalog including blanks. Does not have to be case cartons on drinkware either. LTM of $25 applies to hard goods which dont total at least $100 - move forward with orders that are FOB HIT, that are $50-$100, as long as we can get the LTM charge of $25. Ie.....if an order is $50 net or more +$25 LTM charge, $75.00 net – this is acceptable This doesn’t apply to customer supplied items. There is a price sheet for that from 1pc + If we have PO in house add LTM and proceed. You can advise customer we are proceeding with the LTM charge as per the SLA and if they want to increase qty to avoid charge to email staplessupport@hitpromo.net

RULES

1. ALL NEW ORDERS gets N/C setups on catalog items from HIT warehouses, Setup fee applies from FOB facilities WH30 excluding WH11,WH42,WH41 except on items IWM including repeat orders. Individually Wrapped Mints set up is $104 Net.. QR Code Set up $50 Net
2. ALL YOUTH APPAREL- CPSIA imprint is to be on the optional imprint location with the additional run charge added to the PO. no exceptions per Staples compliance- format to be: StaplesPromo.com – PO# – date art is finalized – i.e, StaplesPromo.com – 6985238 – 8/30/22
3. 0.35(G) running charge for every additional 1,000 stitches over website stitches.
4. Run charges are applicable per SLA as noted except when these are multiple color imprints- 451,454,458,460,466,6101,6514,6913,6957,6960,6962,11131,65019,65024,65030,65100 - Hardgoods = $.20net

Bags, Totes, Coolers, Caps, drinkware, beverage coolers = $.40net, Apparel = $.48 net (per color) - Hardgoods = $.20net, Bags, Totes, Coolers, Caps, beverage coolers = $.40net, Apparel = $.48net (per location)

1. N/C repeat Setups and refer setups - N/C on catalog items. Outsourced items will incur fee. Mentos and Individually Wrapped Mints set up is $104 Net
2. N/C Proofs, N/C spec samples, N/C PMS charges EVER, N/C for imprint color change except on WH30 items
3. 1/2 of 1st colum qty approved- Excludes FOB items, Overseas and Writing Instruments if PO is over $100
4. LTM is applicable as per SLA if order is under $100 net or WH30 item excluding item 34 with minimum at 125 pcs no LTM
5. LTM for on apparel is $25 net - MOQ on T-shirt is 24 and MOQ on embroidery is 12 except spp.com orders- no LTM charge add $1 per shirt
6. Item 34 - Use website pricing. If the order is for a 2 color imprint/1 location, use the one color pricing and add 0.40 run charge per Steve. If it is more colors they need to change to item 30
7. Exact Quantity on all orders
8. On ALL Drinkware that come with lids or lids requested MUST be attached except if WH30 item ... Please make sure to make a top note of this ! the charge is 0.16 net each per piece.
9. drop ship charges are 6.00 per additional location after the 4th location
10. Rush fee is applicable on 24hr orders
11. Staples is not charged $20 for cancellations
12. Item# 7050 - We charge $2.50 net for individual Chair boxes
13. item 7124 - 36pcs. minimum.
14. 7125 - ok to do 36 pcs (full case orders per Brian)
15. Item 2700 with TM for Disney or ESPN must have special Prop 65 labels attached.
16. We do not charge Staples for samples unless the item is over $25 net EQP per Steve or special brand like Swig
17. Tablecloth minimum is 2 pc per Jennifer G
18. WH30 items must be catalog minimum unless approved.
19. Mug mailers- We charge Staples $ .80 including insertion. These are the ceramic mailers not the larger mug/tumbler ones
20. white mailer box for Himalayan and similar tumblers is part P448 and P4410 and is 1.90 net for box and insertion. P4412 is 2.00 net each. individual boxes for 50035 is 2.08 net which includes insertion fee.
21. Item 2848 for John Deere, needs to be top noted to have production manager sign off imprint.
22. Item 5790 will have standard lid colors when coming over via XML.
23. orders for item 25194 will need to be booked under parts - 25194BLKBLKSTAPLES or 25194WHTBLKSTAPLES

  We need to add bubble wrap to Kaiser Permanente Orders that call for 7176’s to be placed in individual boxes.  

# Poly bag charge:

  Polybagging and sorting = $.10 net per item up to 25 pc if typical polybag item otherwise Brian/Mike to quote except WH10 pens- 0.03 per piece

Shirt charge:

    individual fold and polybag charge at $.30 net
    If we have to sort and polybag by size or multiples, that is a custom quote.

Standard kitting fees: 0.30 for Hit item and 0.60 for outside items - pricing is per item

For POs for transfers only. always emailupdateto: brenda.bruxvoort@staples.com

Part#:

0STAPLEHTLRG -Large = (over 70 sq. inches) = $.90 net

0STAPLEHTMED - Medium = (25-70 sq. inches) = $.70 net

0STAPLEHTSMALL - Small = (under 25 square inches) = $.50 net

pricing is the same for 1-4 color process.

Turn time is 2-3 days on transfers.

Staples Part# must be listed on the transfer bag

Special Staples stock not listed on website- check AS400 for availability. Pricing is 1c/1l except 6101 as noted below:

1. 0NW110BLU – $1.33 - WH18 - individual color no longer available.
2. 0NW110GRN - $1.33 - WH18- individual color no longer available.
3. 0NW110ORN - $1.33 - WH18- individual color no longer available.
4. 0NW110PUR - $1.33 - WH18- individual color no longer available.
5. 0NW110ASST - $1.33 - WH18 - this is only sold in increments of 100- box is presorted already - Add $.40 net for additional side imprint
6. 0SPP110NRTHWLL - $0.50 - WH18 - this is only sold in increments of 100- box is presorted already - Add $.40 net for additional side imprint - one side has northwell logo already
7. 0HONDA3685 –$ 0.30 - WH18
8. 0STAPLES6101RED – this is a pull and ship- already printed nothing else needed- $1.314 - WH10
9. 66554TT – Po may say Twin Tech item 2176 - this is now item 26890 on website - WH30. use website pricing unless over catalog then $24.50
10. 35017 - 6.99 WH18
11. 0KUBOTAORN - $1.74 + 0.18 run to add 1 color dealer imprint (Kubota logo already imprinted on them)
12. Cap item number - 15044REDNAVWHT- Team USA - embroidery on front available up to 7K stitches- $4.98 NET - side and rear available for normal run charges
13. Drawstring item number – 35106USA - Team USA - imprint available on right panel if needed of the bag- $5.27 NET - is 1 color pricing but can do HT for 0.40 run per color or embroidery for additional runs - 1.50 net plus 0.28 per 1K stitches over 5K
14. 0COKECUPSRED - $1.14 net - 1 color/1 side - 144 pcs. MOQ for imprinting per order. no 1/2 MOQ available.2nd side imprint add $.24 net
15. 0COKECUPSCLR - $1.14 net - 1 color/1 side - 144 pcs. MOQ for imprinting per order. no 1/2 MOQ available.2nd side imprint add $.24 net
16. STAPLES5606 - WH30-quote 391031 - 7500 pcs min @ 0.4725 net each and $40 setup - 4CP imprint
17. 0STAPLES30107RED - standard eqp
18. 50035JOHNDSPP - one side already printed with John Deere logo- POs for this item are to add 2nd side with laser engraving. 40pc MOQ - 9.85 net total for tumbler and laser run - WH42
19. 5536SPPDonor already printed and in wh34- 4.50 plus 0.24 run for 2nd color - Spanish art from 12142016
20. 0SPP3031HMH already printed and in WH18 - no charge for preprinted stock only billing drop charges as applicable. ship from WH10
21. active in AS400 as #KUBOTAKEY.- Model offers choice of RND or WORD shape, 0 or 1 imprint locations. OE should choose zero if they don’t want second side imprint and “1” if they do. #KUBOTAKEY offers BACK imprint, Pad print 1 color

  #0kubotaRndkey     $.58 net  + $.18 net for backside dealer imprint - one side is already preprinted so only 2nd side available for 1 color print at WH10
  #0kubotawordkey    $.75 net   +$.18 net for backside dealer imprint -one side is already preprinted so only 2nd side available for 1 color print at WH10

8.5” Plush:

1. 1290 hoodie - $1.25 net per blank hoodie
2. 1290 hoodie - $1.95 net per 1 color hoodie
3. 1210 shirt - $0.95 net per blank shirt
4. 1210 shirt - $1.75 net per 1 color shirt

Add $.40 net per additional color per location

6” Plush:

1. 1280 hoodie - $1.15 net per blank hoodie
2. 1280 hoodie - $1.85 net per 1 color hoodie
3. 1270 shirt - $0.90 net per blank shirt
4. 1270 shirt - $1.70 net per 1 color shirt

Add $.40 net per additional color per location

**For item 4074 with Regions TM please put top note to individually polybag the items

• Samples (spec and randoms)

1. no charge samples, except for items over $25 net then EQP or for brand products
2. no charge shipping, even if it is expedited to meet In Hands date
3. Must have an Attn to on every order

• CONSOLIDATED SHIPPING***

1. If the ship instructions are:Ship via SPP STOCK CONSOL- COMM then the shipping code to be used is SCON.
2. Consolidated shipping is only available for WH10, WH18, WH82, WH37, WH34 items
3. Each box must be labeled with PO# and will be picked up on Monday's and Thursday's unless it is deemed necessary for extra pickups.
4. If not enough for LTL, ship Fedex ground 473376300
5. The BOL must list every PO that is shipping on the given date.
6. Attached ship methods/carrier must be followed. Media:Routing_matrix_030424.pdf
7. Every order that is to ship consolidated must have the following top notes:

Staples Consolidated Shipment

BOL must note ALL PO Numbers

EACH BOX MUST BE CLEARLY MARKED WITH PO#

Special Pricing

• Pricing in AS400 is correct.