Proofing: Order Entry

From Customer Business Rules

Revision as of 02:11, 23 July 2009

How to Print Orders from the AS400

In order to print orders that have been entered, log into the AS400, and follow these steps:

1. 20
2. enter
3. 900
4. enter
5. 8
6. enter
7. 'tr ' (doublespace)
8. enter
9. hit the 'Page down' key until you get to the end
10. select underlined space by the name of file you want to print. Type in a 6 to initiate the print.

Proofing Procedure

1. Separate the duplicate copy of the Order known as the control from the rest of the order. Mark a "C" somewhere on the order, and do not make any other marks on this document.
2. Insure that the following line items match the purchase order:
   1. Item Type
   2. Quantity
   3. Product Color
   4. Imprint Color
   5. Setup Charges
3. Check to make sure that the in-hands date is not before the ship date + the time in transit
4. Check to see if order requires a paper proof; if the order requires a paper proof, add the proof stamp.
5. If the order is DHL, add a yellow sticker. If the order is FedEx Freight, add a pink sticker
6. Place the order in the appropriate sleeve
   1. 4imprint is placed in black sleeves
   2. 3-day rush is placed is blue sleeves
   3. Staples are placed in orange sleeves

Special Notes:

• Orders with a value of $999.99 and under require one proofer to review the order.
• Orders with a value of $1,000.00 to $9,999.99 require two proofers to review the order.
• Orders with a value of $10,000+ require three proofers to review the order.
• If orders have the names of Bea or Yolanda then toss pull tickets.
• Any orders entered by OfcBeacon goes to sales WITH control on top.
• Any orders entered by INDIAOE are 4imprint orders.
• Email proof - under 500: item color imprint color.
• FedEx account numbers are nine digits long.
• UPS account numbers are six digits long.

Orders that require Stamps

• Any order that ships from WH99 requires the WH99 stamp
• Any orders marked LZ (Laser Engraved) require the Laser Engraved stamp
• Any orders marked DB (debossed) require the Debossed stamp

Adding Separate Destinations

In order to add 2nd destinations, follow these steps in the AS400:

1. key in 19 then hit 'enter'
2. key in 10 then hit 'enter'
3. type in order number then hit 'enter'
4. If order have to go to the jobber then select the 'Y' otherwise leave it as 'N'
5. enter addy for SHIP TO address. Be sure city and State are on 6th(?) line.
6. (verify info) hit f9 to print? then 'enter'.

How to Print Packing Slips

In order to print packing slips, log into the AS400 and follow these steps:

1. 13
2. enter
3. account number
4. enter
5. OE54
6. enter
7. F9
8. F3 (exit)